Please Read Before Proceeding
Submitting incorrect or inaccurate information will delay your event registration process.
An Event Registration Form must be filled out for all fundraising events.
** PLEASE NOTE: Events should be registered at least three weeks prior to the start date. All events must be approved by Pink Lemonade.
Upon completing the on-line Event Registration Form, your event information will be forwarded to a system administrator. The administrator will then contact you (via email and phone) after reviewing your event. These reviewers will be able to see all detailed information that you have entered; therefore, it is important to include as many details as possible. If these reviewers have any comments and/or questions, they may contact you by email or phone (note: some offices review Event Registration Form applications in person only, and must see accompanying materials, such as artwork, etc.). You will have access to view your event's status at all times, including the reviewer's comments and approval status. Information on how to access your event's status is included on the page following the Event Registration Form.
Once your event has received all necessary approvals, you will be contacted via email and phone.
Using PINK LEMONADE's name, logo, and/or artwork
If you are having merchandise made that contains PINK LEMONADE's name, nickname, logo, or artwork (i.e. shirts, hats, pens, etc.), please remember all merchandise must be printed by approved PINK LEMONADE vendors.
Pink Lemonade promotes an inclusive and welcoming environment for all people and in compliance with the Americans with Disabilities Act, every program, service and activity needs to be prepared to be accessible for people with disabilities. Please review the guide to planning accessible events with PINK LEMONADE: http://pink-lemonade.org/get-involved/create-an-event/event-registration/disability-information/ and specifically review the accessibility checklist by CLICKING HERE. If you have questions about accessibility elements at a location you are considering, please contact us for more information.
On the Event Registration Form, you will be asked to describe how you plan to accommodate guests who may require accessibility related to their disability: consider parking issues, access to facilities, interpreters, etc.
Your event will be reviewed for accessibility by University personnel prior to authorization for the event.
Food and alcohol at events
If you are having food at your event, and are self-catering, be prepared to explain your plans with a food safety specialist. This information should include menu, food sources, method of preparation, where the food production will take place, transportation of the food, style of service, etc. If the event will be catered, the caterer must be an approved caterer with Pink Lemonade.
If you are registering an event where alcohol will be served, you must complete all required information on the Event Registration Form. Please be sure you have all of the caterer's information, and you are familiar with PINK LEMONADE's Alcohol Policy.
Open fires, noise permits
Events with open fires, including campfires and bonfires, may require an open burning permit. Some events may also require a noise permit. Please check with your event location or local City permit office to ensure your event is within compliance.
Required Insurance and Payment/Reimbursement Guidelines
Please be aware that PINK LEMONADE will not reimburse for any payments made directly to a vendor for services or fees such as lecture/speaking engagements, photography, video, coaching/lessons, referees, entertainment, etc. For tax reporting purposes, PINK LEMONADE MUST initiate the payment to the vendor so the income is reflected on the vendor's IRS 1099. Otherwise, it gives the appearance that the vendor is receiving income under-the-table from PINK LEMONADE.
Vendors providing a service must also meet PINK LEMONADE's insurance requirements in advance of performing the service. Caterers are required to maintain a separate Insurance Certificate for your event(s).
Parking and transportation issues
When planning your event, take into consideration any parking and/or transportation. For example, will you need to reserve parking spots near the venue for your speaker? Does your speaker/performer need parking permits? Will the event draw traffic from off-venue, requiring you to reserve parking areas or need staff directing traffic?
PINK LEMONADE Events Management Planning Team
The PINK LEMONADE Events Planning Team is comprised of various officials who will review the details of your event, and offer their approval and/or comments.
Changes to your event details
If any details of your event are changed after you have already submitted the form, please contact us immediately (this includes date or location changes, cancellations, change of contact person, etc.).